Topics

1. To create a mail message, do one of the following:

• If you are using your Mail database, click on the New Memo button or choose Create - Memo to display the Memo form.
• If you are using a different database, choose Create - Mail - Memo to display the Memo form.
• Click on the mail icon in the status bar, and then click on Create Memo from the menu that appears.

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3. (Optional) Enter the address information in the cc, bcc fields for who will receive a copy or a blind copy of the fax message.

4. Type a subject in the Subject field.

5. Type the body of the message.

6. (Optional) Click Fax Options, and specify any fax options you want. See Adding Fax Delivery Options for more details.

7. (Optional) Click Delivery Options, and specify any delivery options you want.

The Delivery Priority determines both:
• the electronic delivery of the fax requests to the ExtraFax server that utilize your corporate messaging network; and
• the actual transmission of the fax documents by ExtraFax server to the ultimate recipients.

In the "Priority" drop-down list, select High, Normal, or Low:
• High

  1. Notes routes the fax request immediately to the ExtraFax server.

  2. the fax message will be queued at the top of the Waiting Queue (if there are more than one High Priority fax messages waiting, they will then be processed on a first-come-first-serve basis).

• Normal

  1. Notes routes the fax request to the ExtraFax server the next time the server schedules to send mail. This is the default setting.

  2. ExtraFax will fax the message as soon as there are no more High priority requests in the queue.

• Low

  1. Notes waits until off-peak hours to route the request. This is between midnight and 6:00 A.M., unless the Notes administrator sets this to a different time.

  2. ExtraFax will fax the message as soon as there are no more High and Normal priority requests in the queue.

The Delivery Report field enable you to request a delivery report from Notes/ExtraFax regarding the fax message that you've sent.

In the "Report" drop-down list, select one of the following:
• Only on failure

  Notes sends you a delivery report only if it could not deliver your fax request to the ExtraFax server or ExtraFax could not deliver the fax to the recipient's fax machine.

• Confirm delivery

  Notes always sends you a delivery report, telling you whether or not it delivered your fax request to ExtraFax server and ExtraFax server will send you a confirmation of delivery message if fax is successfully sent to the recipients' fax machine.

• Trace entire path

  Notes sends you a report from each server that routes your message. The final report indicates whether Notes delivered the fax request successfully to ExtraFax server.

• None

  Neither Notes nor ExtraFax server send a delivery report (even if there is failure).